Privacy Policy

Last updated: January 2025

1. Introduction

Tullany Holdings Ltd., trading as Tullany Company Formations ("we", "our", or "us"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services or visit our website at tullany.org.

By using our services, you consent to the data practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.

2. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for our services or make enquiries
• Complete forms on our website
• Engage us for company formation or other corporate services
• Subscribe to our communications
• Contact us via email, phone, or WhatsApp

This information may include:

• Full name and title
• Email address and telephone numbers
• Postal address
• Date of birth and nationality
• Identification documents (passport, national ID)
• Business information and company details
• Payment and billing information

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address and browser type
• Device information
• Pages visited and time spent on site
• Referring website addresses

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide and maintain our services
• To process company formations and registrations
• To comply with legal and regulatory requirements
• To communicate with you about our services
• To respond to your enquiries and support requests
• To send administrative information and updates
• To improve our website and services
• To prevent fraud and ensure security

4. Legal Basis for Processing

We process your personal information based on the following legal grounds:

• Contractual necessity: To fulfil our obligations under service agreements
• Legal obligations: To comply with anti-money laundering (AML) and know your customer (KYC) requirements
• Legitimate interests: To operate and improve our business
• Consent: Where you have given explicit consent for specific purposes

5. Information Sharing and Disclosure

We may share your information with:

• Government authorities: Company registries (URSB, Companies House), tax authorities (URA, HMRC), and regulatory bodies as required by law
• Professional advisers: Lawyers, accountants, and consultants who assist in providing our services
• Service providers: Third parties who perform services on our behalf, such as payment processors and hosting providers
• Business transfers: In connection with any merger, acquisition, or sale of assets

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

6. International Data Transfers

As we operate across Uganda, the United Kingdom, and Caribbean jurisdictions, your information may be transferred to and processed in countries outside your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

7. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations (typically 7 years for financial records)
• Resolve disputes and enforce agreements
• Meet regulatory requirements for company formation records

8. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include:

• SSL encryption on our website
• Secure storage of physical documents
• Access controls and authentication
• Regular security assessments

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

9. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request a copy of your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your data (subject to legal obligations)
• Restriction: Request limitation of processing
• Portability: Request transfer of your data
• Objection: Object to certain processing activities
• Withdraw consent: Where processing is based on consent

To exercise these rights, please contact us using the details below.

10. Cookies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. You can control cookies through your browser settings. Disabling cookies may affect some website functionality.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies.

12. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page with an updated revision date.

14. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Tullany Holdings Ltd.
P.O Box 701980
Entebbe, Uganda

Phone: (+256) 0742 014277
Phone: (+256) 0709 733155
Email: info@tullanyformations.com